LeasePayouts handles every payout a lease creates — co-broke commissions, renewal fees, referral fees, staff bonuses. It collects what accounting needs, follows up on its own, and hands over one complete package.
| Property | Tenant rep | Due | Paid? | Owner charged |
|---|---|---|---|---|
| 412 Alder Court | R. Whitfield | 448.00 | yes | 05/27 |
| 88 Marlow Street | T. Danforth | 675.00 | Yes | — |
| 1503 Pelham Row | J. Okafor | 200.00 | approved, 07/10 | — |
| 27 Thistlewood Ln | R. Whitfield | 520.00 | approved 07/10 | 06/14 |
| 960 Kestrel Way | L. Vance | 385.00 | yes, 8/12/24 | — |
| 305 Brayton Place | S. Ihara | 1,250.00 | blank | — |
Illustrative example. If yours looks like this, you already know why.
You record what’s owed. LeasePayouts does the rest and stops when accounting has everything.
Property, tenant, payee, amount. Repeat payees fill themselves in. The amount can calculate from rent × rate, so nobody retypes math.
The agent gets a secure link — no account, no password. If they don’t respond, LeasePayouts follows up on your schedule until they do.
You already know the amount. Instead of asking them to write an invoice, LeasePayouts shows them the calculation and asks them to confirm it. W-9 collected the first time only.
Not one email per payout. One email covering the whole run, with new suppliers flagged in the subject line. They add ERP vendor IDs inline and mark what they paid.
Without anyone telling them. That’s the last “any update on that check?” email you get.
The document shows the math — $1,600 rent × 28% — so an owner reviewing expenses never has to ask where the number came from. Agents can still upload their own invoice if their brokerage requires it.
A commission owed at a renewal eighteen months out sits in the system until it fires. It doesn’t depend on someone remembering, and it doesn’t vanish when they leave.
Staff bonuses and internal referral payments skip the document chase entirely but stay on the same ledger — so there’s no second spreadsheet.
LeasePayouts doesn’t hold funds, move funds, or store bank account numbers. It doesn’t replace AppFolio, Buildium or Yardi, and it doesn’t need to connect to them. It records what’s owed, collects what’s missing, and tells accounting when something is ready.
Your ERP stays the system of record. W-9s are deleted once accounting has them.
No per-document fees — charging per payout would just teach you to skip the small ones, and the small ones are the ones that go missing. Nothing is due for the first 90 days.
I’m building LeasePayouts on my own. It isn’t in general release yet — I’m looking for a handful of property management firms willing to run five real payouts through it and tell me what’s wrong. Free for 90 days — at the end you decide whether it’s worth $100 a month. No contract, and I’ll do the setup myself.
If you pay outside agents and it lives in a spreadsheet, I’d like to hear how yours works — even if you never use this.